dell

Help! I do tech support for everyone I know! (Version 1.1)

Dave Farquhar General , , , , , , , , , , ,

Here’s an interesting dilemma: How do you avoid becoming the primary technical support contact for all of your friends and family?

(If this sounds vaguely familiar, yes, this is a revised version of something I wrote a year and a half ago.)This was a question Richard “Rich Job” Jobity asked two Christmases ago. I thought it was an unbelievably good question. I had to think about the answer for a while. That label fit me for a very long time. Sometime within the last couple of years it stopped, but I never knew exactly why. He made me think about it, and I found I’d done some interesting things on a subconscious level.

There was a time when I didn’t mind. I was 16 and still learning, I had some disposable time on my hands, and, frankly, I enjoyed the attention. You can learn a lot by fixing other people’s computers. It can also be a good way to meet lots of interesting people. And I used at least one of those friends as a reference to get my first three computer-related jobs. But over time, my desire changed.

I think a good first step is to identify exactly why it is you don’t want to be the primary technical support contact for all your friends and family.

In my case, I spend 40 hours a week setting up and fixing computers. And while I definitely spend some time off the clock thinking about computers, I also definitely want to spend some time off the clock thinking about something other than computers.

I have a life. I have a house to take care of, I have meetings to go to, and I have a social life. Not only that, I have bills to pay and errands to run, and physical needs to tend to as well, like cooking dinner and sleeping. And people get really annoyed with me for some reason if I don’t ever wash my clothes.

I’ve been in that situation. Once I had a friend calling me literally every night for a week with some new computer problem and keeping me on the phone for several hours a night while we tried to sort them out. A couple of years before that, someone in Washington was running a computer company and using me as his primary (unpaid) technical support, often taking an hour or two of my day, and getting upset if more than about 12 hours passed without me responding.

I think it’s perfectly understandable for any reasonable person to not like situations like this. So here are my tips for someone who wants to head off that kind of a problem.

Have realistic expectations on all sides. So the first step is to make sure your friends and your family understand that you have responsibilities in life other than making sure their computers work. You’ll do your best to help them, but it’s unrealistic to expect you to drop everything for a computer problem the same way you would drop everything for a death in the family.

Limit your availability. Don’t help someone with a computer problem while you’re in the middle of dinner. You’ll be able to concentrate better without your stomach growling and you won’t harbor resentment about your dinner getting cold. Have him or her step away from the computer and go for a walk and call back in half an hour. The time away from the computer will clear his or her mind and help him or her better answer your questions. Don’t waver on this; five-minute problems have ways of becoming hour-long problems.

Here’s a variant of that. I had a friend having problems with a Dell. She called Dell. She got tired of waiting on hold. “I know, I’ll call Dave,” she said. “Dave’s easier to get ahold of than this.”

She may have tried to call me, but last week I was everywhere but home, it seemed. She didn’t leave a message, so I didn’t know she’d called. The moral of the story: Don’t be easier to get ahold of than Dell. Or whoever it was that built the computer or wrote the software.

What if I’d been home? It depends. If I’d been home and playing Railroad Tycoon, I’d be under more obligation to help a friend in need than I would be if I were home but my girlfriend was over and we were in the middle of dinner or a movie. The key is to remember your other obligations and don’t compromise on them.

Sometimes that means not answering the phone. In this day and age when 50% of the population will answer their cellphone even if they’re sitting on the toilet, this is heresy. I usually make a reasonable effort to answer the phone. But if I’m in the middle of something, I won’t. At least one time when I made no effort to answer the phone when my girlfriend was over, she took it as one of the biggest compliments she ever got. (That relationship didn’t last, so maybe I should have answered the phone, but hey, at the time I didn’t feel like it.)

Whoever it was didn’t leave a message. If it’d been important, either they would have left a message or they would have called me back. (Maybe it was the friend who’d thought of using me as a substitute for Dell tech support. Who knows.)

Don’t do a company’s work for them. If someone’s having a problem with a Dell, or having a problem dialing in to the Internet, I stay away from the problem. If a Dell is having hardware problems, the user will have to call Dell eventually anyway, and the tech will have procedures to follow, and there’s no room in those procedures for a third-party diagnosis. Even if that third party is a friend’s cousin’s neighbor who supposedly wrote a computer book for O’Reilly three years ago. (For all the technician knows, it was a book about Emacs, and you can know Emacs yet know a whole lot of nothing about computer hardware, especially Dell hardware. But more likely he’ll just think the person’s lying.) For the record, when I call Dell or Gateway or HP, I jump through all the same stupid hoops. Even though I’ve written a computer book and I’ve been building and fixing computers my entire adult life.

And if someone can’t dial into an ISP, well, I may very well know more about computers than the guy at the ISP who’s going to pick up the phone. I may or may not be more intelligent and and more pleasant and more articulate than he is. But the fact is, I can only speculate about whatever problems the ISP may be having. And seeing as I don’t use modems anymore and haven’t for years, I’m not exactly in a good position to troubleshoot the things. Someone who does tech support for an ISP does it every day. He’s going to do a better job than me, even if he’s not as smart as I am.

Know your limits. A year ago, a friend was having problems with OS X. She asked if I’d look at it. I politely turned her down. There are ideal circumstances under which to try to solve a problem, but the moment you’re seeing the OS for the first time isn’t it. She called Apple and eventually they got it worked out. It’s a year later now. Her computer works fine, we’re still on speaking terms, and I still haven’t ever seen OS X.

Around the same time, another friend toasted her hard drive. I took on that challenge, because it was PC hardware and she was running an operating system I’d written a book about. It took me a while to solve the problem, but I solved it. It was a growth opportunity for me, and she’s happy.

And this is related to the next point: If you’re not certain about something, say so. It’s much better to say, “This is what I would do, but I’m really not sure it’s the best thing to do” than it is to give some bad advice and pretend that it’s gospel. Get your ego out of the way. There’s no need to try to look good all the time. No matter what you do, you’ll be wrong sometime. And one of the easiest ways to be wrong is to run your mouth when you don’t know what you’re talking about.

Limit your responsibility. If your uncle has a six-year-old PC running Windows 95 and ran out and bought a USB-only printer because it was on sale at Kmart and now he’s having problems getting it running and he never asked you about any of this, how much responsibility should you be willing to shoulder to get that printer running?

I’m inclined to say very little. It’s one thing to give some bad advice. It’s another to be dragged into a bad decision. If the only good way to get the peripheral running is to buy Windows XP and wipe the hard drive and install it clean, don’t let that be your problem.

Don’t allow yourself to be dragged into giving support for free software downloaded off the ‘Net, supercheap peripherals bought from who-knows-where, or anything else you can’t control.

You can take this to an extreme if you want: Partition the hard drive, move My Documents over to the second partition, and then create an image of the operating system and applications (installed on the first partition, of course). Any time you install something new, create a new image. When your friend or relative runs into trouble, have him or her re-image the computer. He or she can reinstall Kazaa or whatever notorious app probably caused the problem if desired, but you can disclaim responsibility for it.

Which brings me to:

Disclaim all responsibility for poor computer habits. Gatermann and I have a friend whose brother repeatedly does everything I’d do if I wanted to set out to mess up someone’s computer. He downloads and installs every gimmicky piece of free-with-strings-attached software he can find, turning his computer into a bevy of spyware. He runs around on Kazaa and other file-sharing networks, acquiring a busload of who-knows-what. He opens every e-mail attachment anybody sends to him, amassing a large collection of viruses. He probably does things I’ve never thought of.

Gatermann installed antivirus software on the computer, and we’ve both run Ad-Aware on it (if I recall, one time I ran it I found 284 instances of spyware). Both of us have rebuilt the system from scratch numerous times. The kid never learns. Why should he? Whatever he does, one of Tim’s friends will come over and fix it. (I guarantee it won’t be me though. I got sick of doing it.)

Some good rules to make people follow if they expect help from you:
1. Run antivirus software and keep it current. This is a non-negotiable if you’re running Windows.
2. Stay off P2P networks entirely. Their clients install spyware, and you know about the MP3 buffer overflow vulnerability in WinXP, don’t you? Buy the record and make your own MP3s. Can’t afford $17 CDs? Buy them used on Half.com then.
3. Never open an unexpected e-mail attachment. Even from your best friend. It’s trivially easy to make e-mail look like it came from someone else. If someone who knows both of you got a virus, you can get virus-infected e-mail that looks like it’s from that friend.
4. If you don’t need it, don’t install it. Most free Windows software comes with strings attached in the form of spyware, these days. If you don’t want to pay for software, run Linux.
5. If you must violate rule 4, run Ad-Aware religiously.

Don’t take responsibility when someone asks your advice and then refuses to follow it. That unpaid gig doing tech support for a computer company in Washington ended when he had a computer that wouldn’t boot. He sent me the relevant files. I told him how to fix the problem. The next day he complained it didn’t help, and sent me the files again. It was obvious from looking at the files that he didn’t do what I told him to do. I called him on it. He got defensive. He caught me on a bad day and I really didn’t want to hear it. The next day he sent me a long list of questions. I answered the first two or three, then said, “Sorry, I’m out of time.”

I never heard from him again. But at that point it was just as well. Why help someone who doesn’t respect you enough to follow your advice?

A less extreme example was when an ex-girlfriend’s younger brother refused to give up Kazaa. Every time I fixed the computer, he reinstalled Kazaa and one problem or another came back. Finally I told him, her, and their parents that I’d fixed the problems, but they were going to keep coming back as long as he used Kazaa. Ultimately they decided that free music was more important than a stable computer and staying within the law, but that was their decision.

Have other interests besides computers. My former high school computer science teacher took me aside a few years ago and asked me if it wouldn’t be great if someday people asked me as many questions about God as they were asking me then about computers.

I have relatives who know I’m into Genealogy, and they know that I’ve traced one branch of my family through William the Conqueror and all the way back to before the time of Christ. But some of them don’t know I fix computers for a living.

Some nights when I come home from work, I don’t even turn a computer on. I go straight to the basement, plug in my transformers, and watch a Lionel train run around in circles. I might stay down there all night except for when the phone rings (there are no phone outlets in my basement) or for dinner. Ronald Reagan used to do that. He said it helped him relax and take his mind off things. My dad did too. It works. And no, there’s no computer hooked up to it and there won’t be. This is where I go to escape from computers.

So I don’t find I have the problem anymore where people only want to talk to me about computers. Balance is important. Don’t let your computer knowledge keep you from pursuing your other interests.

Charge money. I don’t charge my family members, but with very few exceptions, I don’t do free technical support. I do make sure I give friends, acquaintances, and neighbors a good deal for their money. But if helping them is going to keep me from mowing my lawn, or if it’s going to force me to cancel plans with my girlfriend, then I need to be compensated enough to be able to pay someone else to mow my lawn, or to take my girlfriend out for a nice dinner that more than makes up for the cancellation.

It’s all about balance. So what if your entire block has the most stable computers in the world, if your grass is three feet tall and you have no friends and no significant other because you can’t make time to meet anyone for dinner?

I’ve had employers bill me out at anywhere from $50 to $75 per hour. Under ideal conditions, where they drop the computer off with the expectation of getting it back within 2 weeks, I bill myself out at significantly less than that. But for on-site service at odd hours, I believe it’s perfectly appropriate for a computer professional to bill at those kinds of rates.

Even if you’re a hobbyist, you need to be fair to yourself. Computer repair is a skill that takes longer to learn than mowing lawns, and the tools required are every bit as specialized and every bit as expensive. In St. Louis, many people charge what amounts to $25 an hour to mow a lawn.

And? This doesn’t mean I never get computer-related phone calls. One Sunday when a family member called me with a noisy fan in a power supply, I found him a cheap replacement. I’ve fixed girlfriends’ computers before. The last computer I built was a birthday present for my current girlfriend.

But I’m not afraid to answer the phone, I don’t find myself giving people longshot answers just to get them off the phone long enough for me to go somewhere or start screening my phone calls. And I find myself getting annoyed with people less. Those are all good things.

Dude, that Dell\’s, like, totally bent!

Dave Farquhar Hardware , , , ,

I fought with everything I had to get something else. So did one of my coworkers and my boss. But it was for naught. Late on Thursday afternoon, a pile of Dell servers showed up outside my office.

I did the only sensible thing to do: I ignored them until Friday morning.

I didn’t like how the box was taped. That shouldn’t make much difference. But what I really didn’t like was what happened after I pulled the PowerEdge 1750 out of the box.

It bent.OK, maybe “flex” is a more appropriate word. I’m used to working with HP servers. They have a one-piece chassis. Although their 1U offerings weigh about the same amount as these Dells, when you pick them up, they remain straight.

I think that’s a useful feature for something you want to shove into a rack.

Why, of course I suggested drugs as a possible explanation. I can’t let the obvious joke slip by.

I was happy to see that these servers, unlike the last Dell I worked on, actually use a ServerWorks chipset rather than a cheap Intel desktop chipset. The Intel stuff is cheaper, but then all you’ve really gotten is a Dell Dimension in a rackmount case. In all honesty, I’ve run Linux on Intel and Sis and Via chipsets and turned those systems loose as servers, but when you’re spending money rather than repurposing systems, you should spend the money to do the job right.

I was less happy when I went to install Linux on it. The standard Debian 3.0 wouldn’t see it. It was the first time I’d found a system that Debian 3.0 wouldn’t boot.

A Google search quickly turned up a custom Debian boot CD for Dells, which I used to do the installation. Once installed, we compiled a custom kernel so the system would work right. I used to routinely recommend that. That was before I had 125 servers to stay on top of. These days I’m more inclined to use the standard kernel whenever I can–that way, when a vulnerability shows up, I can just apt-get update and reboot, rather than having to compile a kernel and then reboot.

I’m not in love with HP’s service–that’s a story in and of itself, but the short version is that the last time I used their 4-hour-response-time service, it took a day longer than regular warranty service would have taken–but HP’s servers sure make my life less complicated than Dell’s do.

Thinking on Compaq Presario upgrades

Dave Farquhar Hardware , , , , ,

I’m going to be upgrading a Compaq Presario 7360 here pretty soon. It should be fun to shatter some of the myths surrounding recent Compaqs. It’s a standard microATX PC, nothing more, nothing less. With a $20 replacement power supply (Newegg.com calls the form factor used by low-end eMachines, Compaq, HP, and Gateway PCs “mini ATX”), it’ll handle any modern microATX motherboard.
Buying a new PC is easier, and if this PC were going to anyone else, I’d probably just tell the person to buy whatever the local consumer electronics store is hawking in its post-Christmas sales, or whatever Dell has for $349-$399. But for the technically savvy (or those who have a local computer store that’s honest and savvy and don’t mind paying for the use of that privelige), upgrading in pieces still makes sense. A motherboard based on an Nvidia Nforce2 (I’m sick of goofy capitalization) costs $65. Add a $36 1.6 GHz Duron CPU, a $10 fan, and a $35 256MB stick of DDR memory to go with the $20 power supply, and that Presario becomes a formidible computer for not a lot of money.

The first PC I ever built

Dave Farquhar Retro Computing , , , , ,

I’ve noticed a disturbing trend lately: Everyone who built his own PC knows everything. Just ask him.
Now, don’t get me wrong: It’s admirable to build your own PC rather than just buying Dell’s special of the week (although some people would be better off just doing exactly that), and it does require at least skill with handling a screwdriver. But it’s not what it used to be. Today, building a PC makes you know something. It no longer makes you an expert.

Read more

Spend your computer money on your monitor, not some hopped-up CPU

Dave Farquhar Hardware , , , ,

I read an editorial at Tom’s Hardware this morning that struck me as a bit unusual. Not only did it not mention Quake once (or Doom or whatever the FPS flavor of the week is today), it didn’t mention overclocking, and it wasn’t especially excited about AMD and Intel’s new CPU releases today.
In fact, it argued that by rushing out and buying those CPUs, all you’re doing is giving AMD and Intel an interest-free loan. You buy the chips now. The apps that need them will come later. And that, he said, is just plain wrong.

And I thought to myself: How is this any different from history? Yes, I’ll concede that every chip from the 486 up to, say, the chips of the gigahertz race was overdue. But let’s face it. When Gatermann’s dad needed a computer, we tracked down a used Dell P2-450. When a mutual friend’s sister went off to college, we tracked down another off-lease Dell, added a CD burner, and sent her on her way. If you know how to set a computer up right, it’s entirely possible to be plenty productive on a P2.

And the majority of people are mainly interested in using a computer to surf the Web, read e-mail, do some word processing, listen to MP3s and burn music CDs. For tasks like that, a P2 is, frankly, overkill.

When the first 386 PCs appeared in 1986, they were overkill. People were content with their 4.77 MHz XTs. Some of them had just gotten 6 or 8 MHz ATs, which were themselves overkill. Everyone seems to think the x86 series debuted in 1981. It didn’t. Intel released the 8088 in 1977. It was four years before the chip got mainstream use! (The 8086, after which the family is named, waited even longer.)

This industry has always been built with the bucks from the early adopters and enthusiasts. Always. And if you don’t want to play, nobody’s making you. I haven’t ordered my Athlon 64 yet.

It’s never made sense for me to be the first one on my block with the hottest new CPU. The same is true for most people I know. A lot of people would do well with a $150 used computer from one of these guys–click one of the links and scroll to the bottom and find a link that says “systems” or “desktop PCs”–and a really good keyboard, mouse, and monitor. Or if you want new, buy the cheapest PC available from a first-tier vendor you trust, then spend the money you would have spent on a 3 GHz Pentium 4 Extreme Edition CPU on something that’s actually useful, like that thing you spend all that time staring at. Get a flat-panel LCD monitor that runs at a comfortable resolution. Ditch the $3 keyboard and mouse that comes with the system and buy nice(r) ones. (The best keyboards on the market bring sticker shock–I have trouble justifying a $150 computer keyboard too, I know.)

Chances are you’ll have money left over. Good. In two years the budget CPU will be faster than that P4 Extreme Edition that Intel is touting today. Start saving for 2005’s budget PC now. The monitor, keyboard, and mouse you just shelled out the big bucks for will still work with it, and you’ll be a lot happier.

The low-end server

Dave Farquhar Servers and Networking , , , , , , , ,

Here’s a good question: What should a small operation do when it gets fed up with its network and is tempted to just chuck it all and start over?
Well, my advice is to start over. But I don’t agree that starting over requires one to chuck everything.

We’ll start with the server. Chances are, these days, you need one. If you’re doing Web and e-mail, you absolutely need one. But to a lot of people, servers are a mystical black box that costs more money than a desktop PC but runs a similar operating system. And that’s all they know.

Here’s what you need to know: A corporate server is built to stricter tolerances than a desktop PC and sometimes uses higher-quality parts (common examples are ServerWorks chipsets instead of Intel chipsets, SCSI instead of IDE, and error-correcting memory instead of the cheap nonparity stuff). You also often get niceties like hot-swap drive cages, which allow you to add or replace hard drives without powering down or opening the case.

They’re generally also better tested, and you can get a support contract on them. If you’re running an enterprise with hundreds or thousands of people relying on your server, you should buy server-grade stuff, and building your own server or repurposing a desktop PC as a server ought to be grounds for dismissal. The money you save isn’t worth it–you’ll pay more in downtime.

But a dozen people won’t hit a server very hard. This Web site runs on a Dell OptiPlex Pentium II/450 workstation. A workstation is a notch above a desktop PC but a notch below a server, in the pecking order. The biggest difference between my Optiplex and the PC that was probably sitting on your desk at work a year or two ago is that my Optiplex has a SCSI hard drive in it and it has a 3Com NIC onboard.

A small office can very safely and comfortably take a reasonably powerful name-brand PC that’s no longer optimal for someone’s desk (due to an aging CPU) and turn it into a server. A Pentium II-350 or faster, outfitted with 256 MB of RAM, a SCSI host adapter and a nice SCSI hard drive, and a 3Com or Intel 100-megabit Ethernet card will make a fine server for a couple of dozen people. (My employer still has a handful of 200 MHz Pentium Pro servers on its network, serving a couple hundred people in some cases.)

This server gets hit about as hard as a typical small business or church office server would. So far this month I’ve been getting between 500 and 550 visitors per day. I’ve served about 600 megabytes’ worth of data. My average CPU usage over that time period is in the single digits. The biggest bottleneck in this server is its 7200-rpm SCSI disk. A second disk dedicated to its database could potentially speed it up. But it’s tolerable.

Hot swappable hard drives are nice to have, but with an office of a dozen people, the 5-10 minutes it takes to power down, open the case, swap drives, and close the case back up and boot again probably doesn’t justify the cost.

A business or church office that wanted to be overly cautious could buy the very least expensive sever it can find from a reputable manufacturer (HP/Compaq, Dell, IBM). But when you do that, you’re paying for a lot of power that’s going to sit there unused most of the time. The 450 MHz CPU in this box is really more than I need.

Jeremy Hendrickson e-mailed me asking about whether his church should buy a new server, and whether it really needed two or three servers, since he was talking about setting up a Samba server for file serving, Apache for Web serving, and a mail server. Running file and Web services on the same box won’t be much of a problem. A dozen people just won’t hit the server that hard. You just make sure you buy a lot of disk space, but most of that disk space will go to file serving. The database that holds all of the content on this site is only a few megabytes in size. Compressed, it fits on a floppy disk with lots of room to spare. Yes, I could realistically do nightly backups of my Web server on floppies. If floppies were at all reliable, that is.

I flip-flop on whether e-mail belongs on the same server. The security vulnerabilities of Web servers and mail servers are a bit different and it would be nice to isolate them. But I’m a lot more comfortable about a Linux box running both being exposed on the ‘Net than I am a Windows box running one or the other. If I had two boxes, and could afford to be paranoid, I’d use two.

Jeremy said his church had a P3-733 and a P2-450, both Dells, due for retirement. I’d make the P3 into a file/print/Web server and the P2 into a mail server and spend the money budgeted for a new server or servers to buy lots of disk space and a nice tape backup drive, since they’d get lots of use out of both of those. A new $1200 server would just buy lots of CPU power that’ll sit idle most of the time and you’d still have to buy disks.

As far as concern about the reliability of reusing older systems, the things that tend to wear out on older PCs are the hard drive and the operating system. Windows deterriorates over time. Server operating systems tend not to have this problem, and Linux is even more immune to it than Microsoft server operating systems. So that’s not really a concern.

Hard disks do wear out. I read a suggestion not long ago that IDE hard disks should be replaced every 3 years whether they seem to need it or not. That’s a little extreme, but I’ve found it’s hard to coax much more than four years out of an IDE disk. Dropping a new SCSI disk or two or three into an old workstation before turning it into a server should be considered mandatory. SCSI disks give better performance in multiuser situations, and are generally designed to run for five years. In most cases, the rest of the PC also has several years left in it.

Later this week, we’ll talk about Internet connectivity and workstations.

Help! I do tech support for everyone I know!

Dave Farquhar General , , , , , , , ,

Here’s an interesting dilemma: How do you avoid becoming the primary technical support contact for all of your friends and family?
Richard “Rich Job” Jobity asked a really good question, didn’t he? I had to think about it for a while. That label fit me for a very long time. In the past year, it stopped, but I never knew exactly why. He made me think about it, and I found I’d done some interesting things on a subconscious level.

There was a time when I didn’t mind. I was 16 and still learning, I had some disposable time on my hands, and, frankly, I enjoyed the attention. You can learn a lot by fixing other people’s computers. And I used at least one of those friends as a reference to get my first three computer-related jobs. But over time, my desire changed.

I think a good first step is to identify exactly why it is you don’t want to be the primary technical support contact for all your friends and family.

In my case, I spend 40 hours a week setting up and fixing computers. And while I definitely spend some time off the clock thinking about computers, I also definitely want to spend some time off the clock thinking about something other than computers.

I have a life. I have a house to take care of, I have meetings to go to, and I have a social life. Not only that, I have bills to pay and errands to run, and physical needs to tend to as well, like cooking dinner and sleeping. And people get really annoyed with me for some reason if I don’t ever wash my clothes.

So if you get into a situation like I got into a year ago, when I had a friend calling me literally every night for a week with some new computer problem and keeping me on the phone for several hours a night while we tried to sort them out, I think it’s perfectly understandable for any reasonable person to be a bit upset. So here are my tips for someone who wants to head off that kind of a problem.

Have realistic expectations on all sides. So the first step is to make sure your friends and your family understand that you have responsibilities in life other than making sure their computers work. You’ll do your best to help them, but it’s unrealistic to expect you to drop everything for a computer problem the same way you would drop everything for a death in the family.

Limit your availability. Don’t help someone with a computer problem while you’re in the middle of dinner. You’ll be able to concentrate better without your stomach growling and you won’t harbor resentment about your dinner getting cold. Have him or her step away from the computer and go for a walk and call back in half an hour. The time away from the computer will clear his or her mind and help him or her better answer your questions. Don’t waver on this; five-minute problems have ways of becoming hour-long problems.

Here’s a variant of that. I had a friend having problems with a Dell. She called Dell. She got tired of waiting on hold. “I know, I’ll call Dave,” she said. “Dave’s easier to get ahold of than this.”

She may have tried to call me, but last week I was everywhere but home, it seemed. She didn’t leave a message, so I didn’t know she’d called. The moral of the story: Don’t be easier to get ahold of than Dell. Or whoever it was that built the computer or wrote the software.

What if I’d been home? It depends. If I’d been home and playing Railroad Tycoon, I’d be under more obligation to help a friend in need than I would be if I were home but my girlfriend was over and I was fixing her dinner or watching a movie with her. The key is to remember your other obligations and don’t compromise on them.

I remember a week or two ago, I was sitting on my futon with my girlfriend, watching a movie, arms entangled in the weird way the way they tend to do when you want to be close to someone. The phone rang. I didn’t move. “You’re not going to answer that?” she asked. “No,” I said. Since when is it rude not to answer your phone? They didn’t know I was home. If I don’t want to talk at that instant, I’m not obligated to. Besides, both of us would have had to move for me to pick up the phone. So I ignored it. She looked at me like I’d paid her some kind of compliment, that I’d rather stay there with her than yak on the phone. Call me old-fashioned, but that used to go without saying.

Whoever it was didn’t leave a message. If it’d been important, either they would have or they would have called me back. (Maybe it was the friend who’d thought of using me as a substitute for Dell tech support. Who knows.)

Don’t do a company’s work for them. If someone’s having a problem with a Dell, or having a problem dialing in to the Internet, I stay away from the problem. If a Dell is having hardware problems, the user will have to call Dell eventually anyway, and the tech will have procedures to follow, and there’s no room in those procedures for a third-party diagnosis. Even if that third party is a friend’s cousin’s neighbor who supposedly wrote a computer book for O’Reilly three years ago. (For all the technician knows, it was a book about Emacs, and you can know Emacs yet know a whole lot of nothing about computer hardware, especially Dell hardware. But more likely he’ll just think the person’s lying.)

And if someone can’t dial into an ISP, well, I may very well know more about computers than the guy at the ISP who’s going to pick up the phone. I may or may not be more intelligent and and more pleasant and more articulate than he is. But the fact is, I can only speculate about whatever problems the ISP may be having. And seeing as I don’t use modems anymore and haven’t for years, I’m not exactly in a good position to troubleshoot the things. Someone who does tech support for an ISP does it every day. He’s going to do a better job than me, even if he’s not as smart as I am.

Know your limits. A year ago, a friend was having problems with OS X. She asked if I’d look at it. I politely turned her down. There are ideal circumstances under which to try to solve a problem, but seeing the OS for the first time isn’t it. She called Apple and eventually they got it worked out. It’s a year later now. Her computer works fine, we’re still on speaking terms, and I still haven’t ever seen OS X.

Around the same time, another friend toasted her hard drive. I took on that challenge, because it was PC hardware and she was running an operating system I’d written a book about. It took me a while to solve the problem, but I solved it. It was a growth opportunity for me, and she’s happy.

And this is related to the next point: If you’re not certain about something, say so. It’s much better to say, “This is what I would do, but I’m really not sure it’s the best thing to do” than it is to give some bad advice and pretend that it’s gospel. Get your ego out of the way. There’s no need to try to look good all the time (you won’t).

Limit your responsibility. If your uncle has a six-year-old PC running Windows 95 and ran out and bought a USB-only printer because it was on sale at Kmart and now he’s having problems getting it running and he never asked you about any of this, how much responsibility should you be willing to shoulder to get that printer running?

I’m inclined to say very little. It’s one thing to give some bad advice. It’s another to be dragged into a bad decision. If the only good way to get the peripheral running is to buy Windows XP and wipe the hard drive and install it clean, don’t let that be your problem.

Don’t allow yourself to be dragged into giving support for free software downloaded off the ‘Net, supercheap peripherals bought from who-knows-where, or anything else you can’t control.

You can take this to an extreme if you want: Partition the hard drive, move My Documents over to the second partition, and then create an image of the operating system and applications (installed on the first partition, of course). Any time you install something new, create a new image. When your friend or relative runs into trouble, have him or her re-image the computer. He or she can reinstall Kazaa or whatever notorious app probably caused the problem if desired, but you can disclaim responsibility for it.

Which brings me to:

Disclaim all responsibility for poor computer habits. Gatermann and I have a friend whose brother repeatedly does everything I’d do if I wanted to set out to mess up someone’s computer. He downloads and installs every gimmicky piece of free-with-strings-attached software he can find, turning his computer into a cocktail of spyware. He runs around on Kazaa and other file-sharing networks, acquiring a cocktail of who-knows-what. He opens every e-mail attachment anybody sends to him, acquiring a cocktail of viruses. He probably does things I’ve never thought of.

Gatermann installed antivirus software on the computer, and we’ve both run Ad-Aware on it (if I recall, one time I ran it I found 284 instances of spyware). Both of us have rebuilt the system from scratch numerous times. The kid never learns. Why should he? Whatever he does, one of Tim’s friends will come over and fix it. (I guarantee it won’t be me though. I got sick of doing it.)

Some good rules to make people follow if they expect help from you:
1. Run antivirus software and keep it current. This is a non-negotiable if you’re running Windows.
2. Stay off P2P networks entirely. Their clients install spyware, and you know about the MP3 buffer overflow vulnerability in WinXP, don’t you? Buy the record and make your own MP3s. Half.com is your friend.
3. Never open an unexpected e-mail attachment. Even from your best friend.
4. If you don’t need it, don’t install it. Most free Windows software comes with strings attached in the form of spyware, these days. If you don’t want to pay for software, run Linux.
5. If you must violate rule 4, run Ad-Aware religiously.

And? This doesn’t mean I never get computer-related phone calls. A family member called me just this past Sunday with a noisy fan in a power supply. I found him a cheap replacement. I went over to my girlfriend’s family’s house Sunday afternoon and fixed their computer. (It made me wonder if the “4” in Pentium 4 stood for “486.” Its biggest problem turned out to be 255 instances of spyware. Yum.)

But I’m not afraid to answer the phone, I don’t find myself giving people longshot answers just to get them off the phone long enough for me to go somewhere or start screening my phone calls. And I find myself getting annoyed with people less. Those are all good things.

Cheap PC upgrade options

Dave Farquhar Hardware , , , ,

Cheap PC upgrades
Quick: What do you do when a friend or relative has a five-year-old PC that’s just barely inadequate and you want to bring them up to something fairly current without spending much money?

Options vary, depending on the PC. And I get this question really often, but the best option tends to change pretty frequently.

Many five-year-old brand-name PCs use an ATX or MicroATX form factor. You can identify ATX and MicroATX by looking at the back; if the keyboard, mouse, serial and parallel ports are all on the same backplane next to the expansion slots, it’s ATX.

If those ports are all mounted on metal slot covers, it’s probably AT.

AT boards are a tough find these days; I’ve seen Asus boards at www.softwareandstuff.com that max out at a 700 MHz VIA C3 processor in the $60-$70 range. That’s enough speed for word processing and e-mail and Web browsing (read: what 90% of people are interested in) and the price is pretty good. If you’re trying to escape a 64 MB memory limit and/or a 233 MHz processor ceiling, one of these boards plus a 128-meg DIMM can be a very nice upgrade for $100. One of these boards plus a 7200-rpm hard drive will be enough of an upgrade to make the person’s head spin, and remember, if a system is that old, its hard drive is probably near the end of its life anyway. That’ll increase the cost of the upgrade to closer to $170.

If the system is ATX already, or if you’re willing to buy a new case, your options increase dramatically. It’s easy to find an AMD-based board from the likes of Chaintech, Shuttle, and MSI at Newegg.com for $50-$60. AMD Duron processors start at around $30; Athlon XPs start at around $60. You can also find some closeout ATX mobo/CPU combos at places like softwareandstuff.com and compgeeks.com.

Be careful if you buy too much motherboard and CPU; you may have to get an AMD-approved power supply.

The upside to buying a new case and motherboard is current flexibility and future upgradability. You should still be able to buy something to fit in an ATX case for years to come–remember, the basic AT form factor was the standard for IBM-compatible PCs from 1981 to 1997 or so (though in the early years it wasn’t called that) and the ATX form factor, unlike its predecessor, was designed with longevity in mind.

Another inexpensive option can be to buy a newer, but still used, system. It’s fairly easy to find Pentium II and low-end Pentium III-class machines for $100-$150 or so from places like compgeeks.com and pcsurplusonline.com and usually you’re getting former office machines that were pretty well maintained and replaced during an upgrade cycle. If a system is so old as to have few, if any components beyond a keyboard and mouse worth salvaging and you’re not terribly comfortable ripping out and replacing parts anyway, that can be a good option on a shoestring. The ideal system in this situation would be a recognizable name brand and true ATX form factor (Dell uses a weird pinout on its power supplies), but at this price point, you can’t be picky if you want something now because the selection’s always thin and quantities limited. There’ll always be more next week, but next week’s selection will always differ from this week’s.

And of course there’s always the Wal-Mart $199 special. You can pick up a legal copy of Windows cheaply at www.softwareandstuff.com if you don’t want to mess with Lindows or Lycoris Linux. For your money you get a very basic 700 MHz computer built by Microtel. A big-brand used machine will usually have slightly better-quality components, but for some people the extra speed and longer warranty will be worth it.

The downside with buying a complete budget system, new or used, is that the hard drive is often a low-end model. On low-end systems, the hard drive is usually either the biggest or second biggest bottleneck, so a motherboard swap combined with a hard drive upgrade can be the best performance option, even if it ends up being more expensive than replacing the big box outright.

Straight talk on cheap laptops

Dave Farquhar Hardware , , , , , , , , , , ,

I’ve been getting lots of traffic ever since we started talking about the Sotec 3120x laptop here last week. It looks like an era of inexpensive laptops is about to arrive, because the Sotec isn’t your only choice.
Sam’s Club sells a variant of the 3120x for about the same price as Wal-Mart, but it comes with a 30GB drive in place of the 20.

Steve DeLassus tells me a number of places have been hawking Toshiba Satellite 1115-S103 laptops in the sub-$1000 price range after coupons and rebates and other marketing gyrations. Suggested retail price on it is $1099. Street price should be $1049 or lower, as that’s Toshiba’s price if you buy direct. Toshiba’s offering a $200 mail-in rebate. So at the very worst, you can get a Satellite 1115-S103 for $849 if you buy it direct from Toshiba.

And then I did some checking on a hunch. Dell’s offering its Inspiron 2650C for $899 ($849 through 12/11). HP is offering its Compaq Presario 905us notebook with an Athlon XP 1400, 256 MB RAM, DVD, 14.1″ LCD for $999 with a $100 rebate. The HP Pavilion ze4101 has a faster processor but less memory, for the same price. There are some variants on the HPs and Compaqs out there–you might not find in stores exactly what HP’s selling direct, but you’ll find something awfully close.

The Toshiba and Dell offer a bigger screen (14.1 inches), DVD drives, 256 MB RAM (the Dell has 128), and the other expected gizmos like modem and networking, along with a seemingly faster 1.5 GHz Celeron processor.

Which brings up a point.

The 1.5 GHz Celeron is based on the P4 architecture. Remember, at 1.5 GHz, the P4 is a dog. The Celeron is a castrated P4. The P4-based Celeron doesn’t start to give decent speeds until it hits 2 GHz. Even though the Celeron 1.5 has a 300 MHz advantage over the older P3-based Celeron 1.2, the “slower” Celeron will actually be faster. And less expensive.

The HP/Compaq models offer truly faster AMD Athlon XP CPUs and ATI Radeon mobility video chipsets.

I know people are going to ask me which one to buy. So let’s agonize together.

Durability: Toshiba, Dell, HP and Compaq all had decent service records in the past and there are lots of places that will work on them. Sotec is more of an unknown in the United States at this point.

Dell has traditionally had the best reputation, but their laptops didn’t fare well this year in PC World’s service and reliability roundup. HP and Toshiba were the best of this bunch. Now that HP and Compaq are the same company, the Compaq should fare well too.

Frankly, I’d buy an extended warranty with any of them, and count on it breaking at least once. That’s par for the course with a laptop, especially if you use it for what it’s intended, which is carrying it around a lot.

Performance: The 1.5 GHz Celeron in the Toshiba and Dell models is a notoriously bad performer. The 1.2 GHz Celeron in the Sotec is a good performer but the integrated video will hurt. The HPQ models use AMD Athlon XP CPUs and ATI Radeon Mobility video chipsets. Performance on the latest 3D games will disappoint (but LCD screens in general are bad for 3D gaming). But for light gaming and everything else someone might want to do, the HP and Compaq models will be great.

Input: The Sotec offers a slightly reduced keyboard with an at-times quirky layout. The others offer full-sized keyboards. All use touchpads; they’ll be decent but you’ll probably want to pick up a USB mouse with any of them to use at least part of the time. Touch-typists will prefer anyone but Sotec. Hunt-and-peck types probably won’t care much one way or the other.

Portability: The Sotec weighs 4.4 pounds. The others weigh in at 6.5 or 6.9 pounds. None are hogs, but some people will really like the svelte Sotec. The Sotec has a longer battery life. Advantage: Sotec.

Expandability/extras: The Toshiba, HP and Compaq models offer TV-out, which isn’t something everybody needs, but when you want it, you want it. It allows you to use a big-screen TV for presentations in a pinch. You can connect up a TV to the laptop and do digital slideshows for a bigger audience than can crowd around a laptop screen, which is nice if you’re into that kind of thing. And when hooked up to a TV, it can serve as an emergency DVD player.

The Toshiba offers two PCMCIA slots. Everyone else offers one. HP and Compaq memory maxes out at 1024 MB, while memory on the Toshiba and Dell max out at 512 MB to the Sotec’s 384 MB. HP, Compaq, and Sotec are all using shared video memory, so they’ll steal a little system memory to give to the video chip. Toshiba and Dell aren’t doing this. All have built-in USB 1.1 and networking; none offer built-in Firewire.

HP offers the fastest CPU of the bunch, and CPU upgrades in laptops are always questionable.

Advantage: HP.

Serviceability: The Sotec’s DVD/CD-RW drive and hard drive are bolted in, rather than being plug-in modules. It’ll be a lot harder to fix yourself if need be. On most other companys’ models (I don’t know about any of these for certain), the drives slide out easily for replacement. Replacement CD/DVD drives are a pain to track down after the fact for any laptop more than a year or two old, but the big name brands will almost certainly be easier. If you buy an extended warranty, fixing it is someone else’s problem, at least for a couple of years. Advantage: Everyone but Sotec.

Overall winner: Hard to say. The Sotec is designed to be a subnotebook; the others are entry-level full notebooks. If portability and versatility are important to you, get the Sotec. It’s the only one of the bunch that’ll burn CDs for you at this price point. Keep in mind that the Sotec’s combo DVD/CD-RW drive will wear out quickly if you use it to watch a lot of movies, and that replacing it won’t be terribly easy, as it’s not a slide-in module like costlier notebooks use. If you intend to watch a lot of movies on the Sotec, make sure you buy an extended warranty on it.

The Sotec has a couple of question marks, but it also has an awful lot going for it.

The HP and Compaq models have the best combination of serviceability, expandability, speed, and reliability. I don’t think I’d mess with the Toshiba or Dell unless their prices dropped considerably. Between Compaq and HP, HP gives you the faster CPU, while Compaq gives you the bigger hard drive and more memory. It’s easier to add memory and replace the hard drive than it is to upgrade a laptop CPU; I’d get the HP and add memory to it pretty quickly and plan on replacing its hard drive with a large 5400 RPM model in a couple of years. With its best-of-class CPU and video and upgraded someday with a faster hard drive, the HP ought to be a good performer for many years. If the Sotec’s question marks scare you, the HP offers a compelling alternative.

Future outlook: When a system reaches a magical price point (notables were the $899 all-in-one Compaq Presarios in 1996, the $399 eMachine in 1998, the $199 Microtel Linux PCs from Wal-Mart this year, and this year’s sub-$900 laptops) it’s extremely tempting to run out and buy one. Especially the Sotec, which offers not only a great price, but almost every possible extra.

But remember what happened in the past. Compaq invaded Packard Bell’s territory in 1996 and released an underpowered but reliable and capable PC for $899, complete. Almost immediately, everybody was selling PCs for under $1,000. Then along came eMachines, deciding that even $499 wasn’t cheap enough and offering a unit, again underpowered, for $399. Few matched eMachines’ price point, but most companies were soon offering something for $499.

Laptops aren’t going to bottom out at $849. There’s no point in putting a smaller screen or hard drive in that Sotec. But if Wal-Mart decides it wants a bottom-feeder laptop, it could have Sotec substitute a VIA C3 chip for the Celeron (the Celeron’s being phased out anyway, and Wal-Mart already sells C3-based machines and their sales have proven you don’t have to have Intel Inside in order for people to buy them), and replace the combo DVD/CD-RW drive for a straight DVD drive or even a straight CD-ROM drive. A Sotec 3120x variant with an 800 MHz C3 and a plain old CD-ROM drive could probably sell for $749 or even $699. If Wal-Mart decides to thumb its nose at Microsoft and offer a Linux-based variant, it could chop another $100 off the price. (The big question there is whether it’s possible to support the Sotec’s modem under Linux.)

How soon will it happen? Hard to say. But think about it. Wal-Mart undercut everybody. Everybody reacted quickly. Dell wants to own the laptop market, because it’s part of the PC market. Wal-Mart wants to own every market. They’ll both strike back. HP and Toshiba won’t throw in the towel right away either, because they’re both big in retail laptops.

Right now the Sotecs are selling like crazy. Wal-Mart and Office Depot can’t keep them in stock. They won’t lower prices any further unless Dell and HPQ and Toshiba react again and seriously cut into sales. That’ll depend on whether they’re satisfied with their current sales figures. With 14 shopping days until Christmas (and realistically, the clock running out on shipping something to arrive before Christmas), I don’t expect pricing or inventory conditions to change much in the next two weeks.

But remember, this is Christmas boom time. People always cut prices after Christmas to spur sales. Chipmakers cut their prices too, meaning these laptops will be cheaper to make a month from now.

So if you’ve been wanting a laptop for a while and the sudden appearance of $849 laptops got you thinking but you’re willing to wait a while longer, this is a good time to wait.

Cheap laptops from Sotec

Dave Farquhar Hardware , , , , , ,

David Huff e-mailed me this morning about a Sotec 3120X laptop that sells at Office Depot, Wal-Mart, Sam’s, Bestbuy.com, and possibly other places, for around $900 and asked if I knew anything about it.
It would appear not many people do. I found a handful of discussions on Usenet, including a couple of people who claim to have bought one. They described it as quiet, cool-running, and fast. One user said it was faster than his Dell 1.4 GHz P4 at work. (Which I don’t doubt, because the P4 is a horribly inefficient chip–the Tualatin-based Celeron is the better processor, and with its 100 MHz FSB and 256K onboard cache, it’s very nearly a P3. Its specs aren’t far off from the last P3s, the chip Intel didn’t want to sell because it made the P4 look so bad.)

One user complained about the keyboard. The itty-bitty spacebar would drive me nuts. But the only laptop keyboards I’ve ever used and halfway liked were Thinkpads. You definitely pay for the privelige–the keyboards had better be good, considering the price.

Back to the Sotec. One user reported it’s less than an inch and a half thick. It has a mobile Celeron 1.2 GHz, a SiS 630T chipset (with integrated video), a 20 GB HD, 256 MB of SDRAM, 12.1″ LCD screen, LAN and modem built in, a combo DVD/CD-RW drive, and a PCMCIA slot for expansion. It weighs 4.4 pounds, and its lithium ion battery specifies a life expectancy of about 2.5 hours. It runs Windows XP Home.

What it doesn’t have: serial or parallel ports, floppy drive, or PS/2 ports. Definitely legacy-free here. Depending on your intentions, that may or may not matter to you. (I find myself dealing with floppies a lot more often than I’d like, but part of that is because of my job.) No Firewire either, so this isn’t an instant portable video-editing machine. One user reports its memory maxes out at 384 megs. Apparently there’s 128 megs non-replaceable, and another 128-meg stick you can replace with a 256 to get to 384.

So what about Sotec? A Usenet suggests they’re not a newcomer. A post from 1995 asked for parts for a 386sx notebook manufactured by the company. There are suggestions that Sotec has made notebooks for Gateway, Dell, and Winbook in the past.

The price is definitely right, and the feature set is definitely right. It’s not a performance laptop, but most people don’t need performance laptops. It’ll read e-mail and run a word processor and presentation graphics and browse the Web just fine.

Is it a risk? Absolutely. Any laptop is. But having all the stuff integrated minimizes compatibility concerns. One of my biggest gripes about laptops has always been getting them onto networks. Usually it’s easy. When it’s not, you can just about forget it. Or you can count on networking breaking something else.

That leaves reliability. The part that most often fails is the hard drive. That’s luck of the draw. I’ve seen a lot more dead Hitachi laptop drives than IBMs. Some of my readers agree with me. At least one tells me he sees lots of dead IBMs and never sees a dead Hitachi. But I know you can’t count on getting an IBM laptop drive even in an IBM Thinkpad–occasionally those ship with Hitachi drives.

All I can say is, keep a backup of any important data you’ll keep on this or any laptop. And be ready to buy a replacement hard drive in a year or two. At least they’re not terribly expensive.

Can I recommend it? Not without seeing it and spending some time with it. From looking at the picture, I think they tried to cram way too many keys into too small of a space and they’d have been much better off without some of them.

But the price is definitely right. It’s powerful enough to be useful until it dies. With 1.2 GHz of CPU muscle and 256 megs of RAM, it’ll always run Windows XP well, and if some future version of Windows manages to outgrow it, there’ll always be a Linux that’ll run very nicely on it. It’ll give much better battery life than a P4, and it’ll outrun any low-end P4 as well. (P4-based laptops aren’t a good buy right now.)

And it’s small and light, which I know matters a lot to some people. (I’m old enough to have serviced one of the old Compaq luggables. I never had to carry one with me, but since I know and remember those, I have a hard time listening to anyone complain about the size and weight of any modern laptop.) Don’t buy one sight unseen. But don’t write it off sight unseen either.