I get asked about once a month how to make part of a document landscape in Word, while leaving the rest of the document in portrait. In Microsoft Word, it’s not difficult, but it’s anything but obvious. Here’s how to landscape part of a Word document, whether it’s one page or multiple pages.
This is useful when the document contains an image that’s wider than it is tall, and you need to make it fill the page to make it easier to see.
There are buttons on the ribbon to switch between portrait and landscape. But they switch the whole document, not your selection or the page you’re on. I’m sure you have already tried that. Here’s how to switch it for part of the document.
First, go to the end of the page just prior to the page you want to turn to landscape mode (longways or sideways).
Insert a section break
The first step is to insert a section break. You do this from the ribbon at the top of the window.
First, click on Page Layout, then click on Breaks. From that dropdown, scroll to Section Breaks, and select Next Page.
See the image to the right if you get lost.
Then go to the end of the section you want switched to landscape and do the same thing–click on Breaks, scroll to Section Breaks, and select Next Page.
Bring up page setup
Now click the tiny little arrow in the lower-right hand portion of the Page Layout thingamajig on the ribbon. The hardest part of the whole process is knowing what that arrow is and what it does. It’s really easy to not even notice that arrow is there.
Word responds by bringing up the old-fashioned Page Setup dialog, mostly unchanged since early versions of Word from the 1990s.
At this point you just have to change two things.
Select Landscape under Orientation, then at the bottom of the dialog box where it says Apply To, select This Section. Click OK.
Congratulations. Now part of your document is in landscape mode.
Now you probably have some cleaning up to do. But there’s a way to make that easier.
Cleaning up the document
Chances are you have some extra blank pages in the document now too, or at least some blank lines you don’t want.
Click Home on the ribbon, then click the little paragraph mark to reveal the document codes. To clean those up, go to the pages immediately preceding the extra blank pages. Move to the end, and delete empty lines until those extra pages go away, being careful not to delete your section breaks. Click the paragraph mark again when you’re done.
If there’s an easy way to change one page to landscape without creating those blank pages, I haven’t found it. At least you can delete them in a few seconds.
And that’s how you set a single page of a Word document to landscape while leaving the rest in portrait.