Category Archives: Software

Find capitalized words in Libreoffice or Openoffice

Sometimes you need a way to find capitalized words in Libreoffice or Openoffice. This can make it easier to figure out if the word needed to be capitalized, in the case of a poorly written or edited document. Then you can make a decision whether the capitalization was appropriate.

Another time you would need to find capitalized words in Openoffice or Libreoffice would be when you’re creating an index. I’m sure there are others.

It’s easier than it sounds.
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Chrome says your file may have been moved or deleted

When opening locally stored PDFs in Chrome, sometimes Chrome says the file may have been moved or deleted. More specifically, the error message says “Your file was not found. It may have been moved or deleted. ERR_FILE_NOT_FOUND.” But nobody moved or deleted the file, because I just clicked on it. In fact, I could still see it sitting right there in Windows Explorer.

Oddly enough, I had other files in the very same folder that opened fine. No errors.

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Find words in all caps in Word

Sometimes it’s helpful to be able to find words in all caps in Word. Microsoft Word, that is. This helps you find all the acronyms so you can make sure you spelled them out or explained them properly.

Double-checking acronyms is especially important when writing government proposals, which require you to spell out acronyms on first usage. If you’ve never written a proposal, be glad, smile, and nod. Many acronyms make good index material, so this trick helps when you’re writing an index. Also, acronyms are frequently jargon, so making sure you explain them adequately is just part of good writing. Or, if you’re a fan of high quality typography, you might want to find them all so you can set them in small caps for improved aesthetics and readability.

Here’s how you do it.

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How to justify text in Publisher 2013

I couldn’t figure out how to justify text in Publisher 2013, but I finally found the way. Here’s how.

I did some layout in Publisher 2013 after having not done page layout in a decade or more, and Publisher 2013’s interface confused me a bit. I finally found two ways to justify text.

The fast, easy way: Highlight the paragraph you want and press CTRL-J. Done. I love keyboard shortcuts. Justify starts with “j,” so that makes the keyboard shortcut pretty easy to remember.

The harder, slower way: In the paragraph tab, click the down arrow in the lower right corner. In the “Indents and Spacing” tab, there’s a dropdown box called “Alignment.” Select “Justified,” then click “OK.” Scout’s honor, I looked past that option at least 17 times.

Oddly enough, once I used full justification, then I got a little icon in the paragraph section of the ribbon for that, but I’m 100% certain that option wasn’t there before.

Pro tip: If you’re going to justify text, make sure you enable hyphenation. Click inside the text box, then click “Format” under “Text Box Tools” under the ribbon. Justified text looks much better when hyphenation is on. Hyphens reduce the number of spaces the computer has to insert. Fewer spaces mean fewer “rivers” in the text, and that makes for a better-looking page. Here’s more on hyphenation if you’re curious.

Taming Office 2013’s appearance

A couple of months ago I upgraded to Office 2013 at work. I liked it, but around the same time, my eyes started burning. I never made the connection, but then last week, when a coworker upgraded, he mentioned his eyes were burning, and he made the connection.

He found this guide for toning down Office. We both recommend the dark gray scheme, which is much easier on the eyes than the default harsh white scheme.

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How to keep Excel from dropping zeroes after the decimal point

At work part of my job is reporting security metrics along with my colleague, and sometimes we report things like the number of machines running a specific operating system. The problem we run into is that when it comes to operating system versions, OS X versions 10.1 and 10.10 are really not the same. We run into similar issues with versioning for other operating systems too, such as AIX.

To keep Excel from dropping those significant zeroes on your charts, highlight the column containing your version data and switch it from a numeric format to text format. Then switch to the tab that contains your chart, refresh the data, and your charts will show the zeroes properly.